Overview

My Client are looking for an Archives Assistant to assist the day-to-day running of archives function through provision of an efficient administrative service.  They are a well-established local law firm that pride themselves on building strong relationships with their clients. Above all they value their staff and offer an amazing package of benefits including 33 days holiday, an exceptional pension scheme, Perkbox and life assurance amongst many other things

 

The Role 

·         Administering the distribution of files/deeds received from the off-site storage facility and our Bradford office

·         Inputting Wills and Deeds on to the database Dealing with the re-filing of Wills and Deeds

·         Dealing with external requests for wills and deeds, typing letters and schedules and updating the database

·         Accurate file management

·         Liaising directly with fee earners and secretaries with regard to any queries on closed files

·         Responsibility for the archive warehouse to ensure that items are put away in the correct box, it is kept neat and tidy, fire safety checks etc

·         Emergency cover in General Office/Hospitality helping with the post, photocopying and making refreshments for clients

·         Covering at the Leeds office when required

·         Covering the van run between the two offices at least three time per week

·         Any other duties which may be required

 

The Candidate

·         Previous administrative experience

·         Previous experience of databases

·         Fast, accurate data input skills

·         Excellent attention to detail – essential

·         Able to lift and carry archive boxes (10-15 kgs)

·         Organisational skills and the ability to prioritise

·         Excellent communication skills, able to communicate at all levels

·         Computer literate including MS Office Word and Excel

·         Clean driving licence

 

Salary & Benefits

·         £17,000 per annum

·         Mon – Fri 09:00 – 17:30 (1 hour for lunch)

·         33 days holiday (including statutory days) increasing up to 35 days with extended service

·         Life assurance

·         Enhanced company pension scheme

·         Private Healthcare (after 5 years service)

·         Perkbox

·         Discounts for legal work

·         Fresh fruit on a daily basis

·         Enhanced maternity & paternity packages

·         Interest free loans for bus/rail travel

Tagged as: admin, organised